We're Hiring: Bilingual Administrative Assistant (English/Spanish)

Are you an organized, detail-oriented professional who enjoys supporting teams and keeping operations running smoothly? We are looking for a Bilingual Administrative Assistant to join our team! This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in providing exceptional administrative support.

Position Overview

The Administrative Assistant will serve as the face of the office, managing front office operations while providing administrative support across multiple departments. This role requires strong organizational skills, excellent communication abilities, and the capability to handle a variety of tasks and projects efficiently.

Key Responsibilities

• Manage daily front office operations
• Greet visitors and provide a welcoming experience
• Answer and direct incoming phone calls
• Process incoming and outgoing mail
• Reserve conference rooms for meetings and events
• Assist with coordinating company projects and special events
• Order and maintain office supplies
• Prepare and complete monthly spreadsheets and reports
• Manage and track employee gym waivers and wellness program participation on a monthly and quarterly basis
• Process and coordinate FedEx shipments
• Create and manage purchase orders
• Set up workstations, desks, and supplies for new hires
• Coordinate lunch and catering orders as requested
• Support the Human Resources department with applications and administrative tasks
• Assist with special projects and other duties as assigned

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Qualifications

• High School Diploma or equivalent required
• Minimum of 2 years of administrative experience
• Proficient in Microsoft Office Suite, including Excel, Word, and PowerPoint
• Strong attention to detail and organizational skills
• Quick learner with excellent problem-solving and decision-making abilities
• Effective communicator with strong interpersonal skills
• Self-motivated and able to work independently
• Ability to manage multiple priorities in a fast-paced environment
• Flexible and adaptable to changing priorities and business needs
• Bilingual in English and Spanish required