Senior Administrative Assistant, Marketing & Communications

@ Stand Together
Stand Togetherstandtogether.com

Senior Administrative Assistant, Marketing & Communications

Arlington, VA
Posted 1 week ago

About the job

Stand Together is a philanthropic community helping changemakers address key issues through resources and collaboration. The role supports the Strategic Marketing team, managing calendars, meetings, and projects, based in Ballston, VA.

Requirements

  • 3+ years administrative support experience
  • Strong organizational skills
  • Excellent communication skills
  • Proficiency in MS Office Suite
  • Ability to handle sensitive info

Qualifications

  • High school diploma or higher
  • Detail-oriented and proactive
  • Team-oriented and adaptable
  • Experience with calendar management
  • Discretion and sound judgment

Full job description

Stand Together is a philanthropic community that helps America’s boldest changemakers tackle the root causes of our country’s biggest problems, from education to the economy, broken communities, and toxic division, among dozens of other pressing issues. We provide our partners with access to resources including funding, thought leadership, a network of peers, and a playbook for applying proven principles to transform lives and society. 

We’re looking for a dynamic and adaptable Sr. Administrative Assistant to support the Managing Directors within the Strategic Marketing team in our Marketing and Communications capability. This role is ideal for an experienced administrative professional who can step in quickly, exercise sound judgment, and effectively manage competing priorities.

The scope will include supporting evolving business needs through calendar and expense management with opportunities for special projects. We’re seeking someone who is proactive, discreet, and comfortable adjusting their support as priorities shift.

You’ll play an important role in helping our leaders and teams operate smoothly and stay focused on creating impact.

The role will be based in-person in our Ballston, VA office.


How You Will Contribute

  • Provide calendar management. Manage complex calendars with a high level of attention to detail, coordinating meetings, logistics, and follow-through while anticipating potential conflicts and needs.
  • Meeting preparation and participation. Assemble meeting agendas, record meeting minutes and notes, collect action items, and oversee A/V needs.
  • Provide flexible administrative support. Support multiple leaders as priorities shift, including light event coordination, ad-hoc project management, and administrative tasks such as reconciling receipts and preparing expense reports on behalf of leaders.
  • Operate independently. Use sound judgment and administrative expertise to assess priorities, anticipate needs, and act with minimal direction.
  • Contribute to organization-wide initiatives, including operational improvements and cross-functional projects, as needed. Comfortable working in a fast-paced environment with limited direction by being entrepreneurial and innovative.
  • Identify areas to increase efficiency and innovate to improve team processes. Keep an eye out for opportunities to help the Marketing Strategy team better support the organization’s goals. Identify and learn new tools or techniques to elevate the level of support and partnership for the entire team

What You Will Bring

  • 3+ years of professional work experience in a support, administrative, or operations capacity.
  • Strong organizational, communication, and prioritization skills, with the ability to manage multiple competing priorities.
  • Sound judgment, discretion, and the ability to handle sensitive and confidential information.
  • Flexibility, reliability, and the ability to adapt quickly to changing needs and priorities.
  • A proactive, team-oriented approach and the ability to build strong working relationships across an organization.
  • Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint.
  • Enthusiasm to contribute to Stand Together's vision and principled approach to solving problems, and a commitment to stewarding our culture, which champions values including transformation and innovation, entrepreneurialism, humility, and respect. 

What We Offer

  • Competitive benefits: Enjoy a 6% 401(k) match with immediate vesting, flexible time off, comprehensive health and dental plans, plus wellness and mental health support through Peloton and Talkspace.
  • A meaningful career: Join a passionate community of over 1,400 employees dedicated to improving lives and driving innovative solutions to complex social challenges.
  • Commitment to growth: Thrive in a non-hierarchical environment that empowers employees to discover, develop, and apply their unique talents.
  • Competitive compensation: Our approach rewards the value you create through competitive salaries and bonus opportunities, allowing you to share in the success you help drive.

Our Values: Working for an organization within the Stand Together philanthropic community is different from many other places. The culture is deeply rooted in Principle Based Management® (PBM®), a framework guided by the principles that drive human progress, such as dignity, openness, and bottom-up empowerment. PBM® empowers employees to be entrepreneurial, to innovate, and to continually drive transformation.   

We believe diversity fuels creativity, broadens knowledge, and helps drive success.  That is why we’re proud to be an Equal Opportunity Employer and strive to treat all employees and applicants with honesty, dignity, and respect.

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