Administrative Assistant/Receptionist

Provide administrative support for the Senior Management Team and plant that ensures all tasks are completed in a timely fashion and paperwork requirements are met.


Location: Chittenango, NY
Employment Type: Full-Time
Hourly: $26.00 - $32.00 per hour, but will be evaluated depending on candidates’ knowledge, skills, and abilities.
Bonuses: $1000 sign on bonus, quarterly bonus program, and 401(k) with match.
Benefits: Medical/dental/vision/life/disability insurance


Essential Job Functions/Duties

• Ensures a professional reception area is in place to greet and welcome visitors, vendors, and guests
• Receives incoming telephone calls when necessary, from the switchboard and directs to the appropriate individual or responds independently, when appropriate
• Handles all incoming and outgoing mail, including operating and maintaining the postage meter
• Perform complex and confidential administrative functions as well as clerical duties, to include but not limited to: photocopying, email, faxing and filing.
• Assist HR with company events
• Perform administrative tasks for HR to include interview assistance, clearance and other tasks as assigned
• Provides support To management team on projects, special assignments and meetings
• Process expense reports from employees, verifying that all required approvals were obtained, amounts are appropriate, and that the correct GL and departmental mapping was selected
• Assist the sales team with sales/price reporting and analysis
• Assist the sales team with the maintenance and population of CPPs commercial and marketing database
• Assist in the Sales, Inventory and Operation planning (SIOP) process with data input and review
• Maintain in conjunction with the sales and finance team CPPs rolling P&L forecast
• Knowledge of Office Suite is essential
• Maintain a clean, organized work area
• Ability to work overtime
• Attendance
• Ability to work at the Chittenango facility
• Work on/participate in special projects as needed or assigned by Management

Qualifications

• Education: Associate's degree in business preferred, but not required for this position
• Experience: 5+ years of accounts payable, accounts receivable, human resources or receptionist experience required for this role
• Certifications/Licenses:
• Other Required Knowledge, Skills & Abilities: Microsoft Office, Prefer experience with ERP systems, preferably QAD/MFG Pro 8.6 or newer

This is a non-management position
This is a full time position
Pay Range: $25-$32