Project Manager - Multi-family

Project Manager-Multi-family

Location: Wallick corporate office, New Albany
Job Type: Full-time

Position Summary: In accordance with Wallick’s Mission and Values, the Project Manager, Preconstruction leads preconstruction activities from project inception through construction commencement. The position develops and coordinates project budgets, estimates, milestone schedules, design reviews, procurement strategies, constructability evaluations, value engineering initiatives, risk mitigation plans, and construction-transition requirements.

Using Procore and Microsoft Project, this position acts as the primary liaison between Development and Construction Operations and works with Design, Finance, Asset Management, executive leadership, and other stakeholders to align project scope, cost, schedule, risk, constructability, and operational objectives.

The Project Manager, Preconstruction also supervises and develops the Preconstruction Trade Partner Qualification Coordinator and oversees trade partner qualification, onboarding, bid engagement, risk assessment, and procurement readiness.

Qualifications Required:

• Minimum of an Associate degree in Construction Management, Engineering, Architecture, Business, Project Management, or relevant industry experience.
• Minimum of seven (7) years of experience in construction management, preconstruction, estimating, project management, project controls, or related fields.
• Minimum of three (3) years leading preconstruction activities.
• Minimum of three (3) years of leadership, supervisory, or team management experience.
• Multifamily construction experience required.
• Affordable housing and LIHTC experience strongly preferred.
• Experience managing projects from concept development through construction start.
• Experience with conceptual estimating, budgeting, procurement, scheduling, and design management.
• Experience working with architects, engineers, developers, ownership groups, and construction operations teams.
• Experience utilizing Procore and Microsoft Project preferred.
• Demonstrated ability to develop team members, establish accountability standards, and manage departmental performance.
• Experience building and maintaining relationships with subcontractors, suppliers, and industry partners.

Licenses/Certifications/Registrations: Valid drivers’ license

Functions and Responsibilities:

Project Planning & Development Coordination

• Lead preconstruction activities from project acquisition through construction commencement.
• Collaborate with Development, Architecture, Engineering, Operations, Asset Management, and Ownership teams during project planning.
• Establish project execution strategies and project-specific preconstruction plans.
• Develop and maintain project milestone schedules utilizing Microsoft Project.
• Coordinate project programming and planning sessions with stakeholders.
• Assist in the evaluation of project feasibility, constructability, and budget viability.
• Identify and communicate project risks, opportunities, constraints, and assumptions.
• Support due diligence activities including site investigations, surveys, environmental assessments, utility coordination, and permitting strategy.
• Facilitate project readiness reviews and construction start evaluations.

Estimating & Budget Development

• Prepare conceptual, schematic, design development, and construction document estimates.
• Coordinate quantity takeoffs and estimate validations.
• Develop project budgets and cost models throughout all design phases.
• Analyze design changes and budget impacts.
• Maintain accuracy of project cost forecasts and estimating databases.
• Lead value engineering efforts to optimize scope, cost, and project performance.
• Provide recommendations regarding cost control opportunities and project alternatives.
• Assist leadership in evaluating project financial feasibility and investment considerations.
• Support funding applications and underwriting efforts through development of construction budgets and cost analyses.

Design Coordination & Constructability

• Coordinate design development with architects, engineers, consultants, and stakeholders.
• Participate in design review meetings throughout all project phases.
• Perform constructability reviews and identify potential design conflicts.
• Review drawings and specifications for completeness, accuracy, and coordination.
• Identify opportunities to improve efficiency, quality, maintainability, and long-term operational performance.
• Ensure project designs align with budget objectives and scheduling requirements.
• Coordinate design milestone deliverables and review processes.
• Facilitate cross-functional collaboration to resolve design challenges prior to construction.

Procurement & Bid Management

• Develop procurement plans and bidding strategies.
• Coordinate subcontractor and supplier outreach efforts.
• Manage bid solicitation, bid leveling, and subcontractor evaluation processes.
• Analyze subcontractor proposals and recommend award strategies.
• Maintain relationships with subcontractors, suppliers, consultants, and trade partners.
• Identify procurement risks and long-lead material considerations.
• Develop procurement schedules aligned with project milestones.
• Support contract negotiations and scope alignment efforts.

Scheduling & Risk Management

• Develop and maintain comprehensive preconstruction schedules.
• Coordinate schedule integration with Development, Design, Financing, and Construction Operations activities.
• Identify schedule risks and develop mitigation strategies.
• Perform critical path analysis and milestone forecasting.
• Monitor permitting, funding, procurement, and design schedules.
• Present schedule performance updates to stakeholders and leadership.
• Assist project teams with recovery planning and schedule optimization strategies.
• Ensure alignment of budgets, schedules, procurement activities, and project execution plans.

Construction Transition & Startup

• Lead project turnover from Preconstruction to Operations.
• Coordinate project handoff meetings and documentation.
• Ensure project budgets, schedules, procurement plans, risk registers, and project assumptions are fully documented.
• Support Project Managers and Superintendents during startup activities.
• Assist in development of logistics plans, phasing plans, and startup strategies.
• Ensure seamless transition between planning and execution phases.
• Participate in construction kickoff meetings and project launch activities.

Leadership & Team Management

• Directly supervise and mentor the Preconstruction Trade Partner Qualification Coordinator.
• Establish performance expectations, goals, and professional development plans for direct reports.
• Conduct regular one-on-one meetings, performance evaluations, and coaching sessions.
• Ensure consistency and compliance within trade partner qualification and onboarding processes.
• Provide oversight of subcontractor prequalification reviews, financial assessments, insurance compliance, and risk evaluations.
• Review and approve trade partner qualification recommendations and procurement readiness reports.
• Collaborate with Operations and Project Management teams to maintain a reliable and qualified subcontractor network.
• Develop strategies to expand and strengthen trade partner participation within current and future markets.
• Promote continuous improvement initiatives related to prequalification, procurement, and subcontractor engagement.
• Manage departmental workload, priorities, and resource allocation to support project demands.
• Foster a culture of accountability, collaboration, responsiveness, and customer service.

Portfolio Management & Reporting

• Monitor multiple projects simultaneously throughout the preconstruction lifecycle.
• Prepare executive reports, cost summaries, schedule updates, and budget forecasts.
• Maintain project dashboards and portfolio metrics.
• Provide leadership with timely information regarding project readiness, cost trends, scheduling concerns, and risk factors.
• Identify portfolio-wide opportunities for improvement and standardization.
• Support strategic planning and resource forecasting initiatives.

Continuous Improvement

• Support development of preconstruction standards, processes, templates, and best practices.
• Promote consistency across estimating, planning, scheduling, and procurement activities.
• Assist in optimization of Procore and Microsoft Project utilization.
• Support implementation of new technologies and process improvements.
• Mentor project teams regarding preconstruction best practices.
• Contribute to operational excellence initiatives across Wallick Construction.

Physical Demands:

• Ability to remain stationary for extended periods while working on a computer.
• Ability to work primarily from Wallick's Corporate Office in New Albany, Ohio.
• Ability to travel periodically to project sites, consultant meetings, bid events, and business-related functions.
• Ability to review plans, specifications, contracts, budgets, schedules, and construction documents in digital and printed formats.
• Ability to communicate effectively in person, through virtual meetings, by telephone, and through written correspondence.

Work Environment: Work takes place in an office setting with moderate noise levels. Occasional travel may be required.

Wallick Mission: Opening doors to homes, opportunities, and hope.

Wallick Values: Our Values flow directly from our Mission and set the expectation for how all associates work together. These values are:

• Care

• Character

• Collaboration

At Wallick, we celebrate Diversity, Equity, Inclusion + Belonging (DEI+B) in our workplace and communities, creating an environment where associates feel welcome, respected, and empowered to bring their authentic selves to the great work they do every day.

For nearly 60 years, it has been at the core of our organization’s culture that all Wallick associates come to a safe and inclusive place to work. Wallick does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.

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*Employment is contingent upon passing a pre-employment background check and drug screen