Accounts Payable Specialist

<br/><br/><p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Position: </strong>Accounts Payable Specialist</span></p><p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Rate:</strong> $21.00 - $26.00 based on experience</span></p><p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Location: </strong>Chino Hills, CA </span></p><p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Hours: </strong>Monday - Friday; 8:30 AM - 5:00 PM</span></p><h2 style="color: #222222; font-family: Arial, Helvetica, sans-serif; white-space: normal; background-color: #ffffff;"><span style="text-decoration: underline; font-size: 14pt;">Position Summary</span></h2><p style="color: #222222; font-family: Arial, Helvetica, sans-serif; font-size: small; white-space: normal; background-color: #ffffff;"><span style="font-size: 12pt;">We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our growing finance team. This role is an excellent opportunity for an accounting professional who thrives in a fast-paced, private equity-backed environment and enjoys contributing to a company focused on growth, operational excellence, and strategic acquisitions.</span></p><p style="color: #222222; font-family: Arial, Helvetica, sans-serif; font-size: small; white-space: normal; background-color: #ffffff;"><span style="font-size: 12pt;">The Accounts Payable Specialist will be responsible for processing vendor invoices, managing payments, supporting month-end close activities, and helping maintain efficient and scalable accounts payable operations. The ideal candidate will have experience working with NetSuite, Ramp, Planful, and LastPass and be comfortable adapting to changing business needs as the organization expands through organic growth and acquisitions.</span></p><h2 style="color: #222222; font-family: Arial, Helvetica, sans-serif; white-space: normal; background-color: #ffffff;"><span style="font-size: 12pt;">Key Responsibilities</span></h2><ul style="color: #222222; font-family: Arial, Helvetica, sans-serif; font-size: small; white-space: normal; background-color: #ffffff;"><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Process a high volume of vendor invoices accurately and timely in accordance with company policies and procedures.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Review invoices for proper coding, approvals, and supporting documentation.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Manage vendor setup and maintenance, including collection of required tax documentation.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Prepare and process weekly payment runs via ACH, wire transfer, check, and virtual card payments.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Reconcile vendor statements and resolve invoice discrepancies and payment issues.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Monitor AP inboxes and respond to vendor and internal stakeholder inquiries in a professional and timely manner.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Process and reconcile employee expense reports and corporate card transactions through Ramp.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Assist with month-end close activities, including accounts payable accruals and account reconciliations.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Support budgeting and forecasting processes by providing accounts payable information and reporting as needed through Planful.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Assist with onboarding newly acquired businesses by supporting vendor setup, invoice processing, and integration of AP processes.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Maintain accurate records and supporting documentation to ensure audit readiness and compliance with internal controls.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Utilize LastPass and company security protocols to safeguard financial systems and sensitive information.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Identify opportunities to improve AP processes, increase efficiency, and support automation initiatives.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Collaborate effectively with Accounting, FP&A, Operations, Procurement, and integration teams.</span></li></ul><h2 style="color: #222222; font-family: Arial, Helvetica, sans-serif; white-space: normal; background-color: #ffffff;"><span style="text-decoration: underline;"><span style="font-size: 14pt;">Qualifications</span></span></h2><h3 style="color: #222222; font-family: Arial, Helvetica, sans-serif; white-space: normal; background-color: #ffffff;"><span style="font-size: 12pt;">Required</span></h3><ul style="color: #222222; font-family: Arial, Helvetica, sans-serif; font-size: small; white-space: normal; background-color: #ffffff;"><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Strong attention to detail and commitment to accuracy.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Solid understanding of accounts payable processes and accounting principles.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Proficiency in Microsoft Excel and Microsoft Office applications.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Strong organizational, communication, and problem-solving skills.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Ability to manage multiple priorities in a dynamic environment.</span></li></ul><h3 style="color: #222222; font-family: Arial, Helvetica, sans-serif; white-space: normal; background-color: #ffffff;"><span style="font-size: 12pt;">Preferred</span></h3><ul style="color: #222222; font-family: Arial, Helvetica, sans-serif; font-size: small; white-space: normal; background-color: #ffffff;"><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">2+ years of accounts payable or accounting experience.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Experience working with NetSuite ERP.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Experience using Ramp for expense management and corporate card administration.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Familiarity with Planful or similar budgeting and forecasting platforms.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Familiarity with LastPass or comparable password management tools.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Experience in a private equity-backed or high-growth company.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Exposure to acquisition integrations, multi-entity accounting, or shared services environments.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Experience with AP automation and workflow management tools.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Knowledge of 1099 reporting requirements.</span></li></ul><h2 style="color: #222222; font-family: Arial, Helvetica, sans-serif; white-space: normal; background-color: #ffffff;"><span style="text-decoration: underline;"><span style="font-size: 14pt;">What Success Looks Like</span></span></h2><ul style="color: #222222; font-family: Arial, Helvetica, sans-serif; font-size: small; white-space: normal; background-color: #ffffff;"><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Vendor invoices and payments are processed accurately and on time.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Strong relationships are maintained with vendors and internal stakeholders.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Accounts payable records are complete, organized, and audit-ready.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">AP processes support the company's continued growth and acquisition strategy.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Opportunities for process improvement and automation are identified and implemented.</span></li><li style="margin-left: 15px; font-size: 12pt;"><span style="font-size: 12pt;">Newly acquired entities are integrated smoothly into the accounts payable function.</span></li></ul><h2 style="color: #222222; font-family: Arial, Helvetica, sans-serif; white-space: normal; background-color: #ffffff;"><span style="text-decoration: underline;"><span style="font-size: 14pt;">Why Join Us?</span></span></h2><p style="color: #222222; font-family: Arial, Helvetica, sans-serif; font-size: small; white-space: normal; background-color: #ffffff;"><span style="font-size: 12pt;">This is an opportunity to join a private equity-backed organization during an exciting period of growth. You'll play an important role in supporting the company's financial operations while gaining exposure to acquisition integrations, process improvement initiatives, and a highly collaborative finance organization focused on building scalable systems and processes.</span></p><p data-end="1673" data-start="1644"><span style="text-decoration: underline;"><span style="font-family: arial, helvetica, sans-serif; font-size: 14pt;"><strong data-end="1656" data-start="1644">Benefits</strong></span></span></p><ul data-end="1859" data-start="1674"><li style="font-family: 'times new roman', times;" data-end="1744" data-start="1674"><p data-end="1744" data-start="1676"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Medical, dental, vision, life, STD/LTD, and supplemental insurance</span></p></li><li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;" data-end="1775" data-start="1745"><p data-end="1775" data-start="1747"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">PTO, 401(k) & Roth options</span></p></li><li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;" data-end="1807" data-start="1776"><p data-end="1807" data-start="1778"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Daily Pay (Dayforce Wallet)</span></p></li><li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;" data-end="1859" data-start="1808"><p data-end="1859" data-start="1810"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Tuition discounts & employee assistance program</span></p></li></ul><h2 style="color: #222222; font-family: Arial, Helvetica, sans-serif; white-space: normal; background-color: #ffffff;"><span style="text-decoration: underline;"><span style="font-size: 14pt;">Equal Opportunity Employer</span></span></h2><p style="color: #222222; font-family: Arial, Helvetica, sans-serif; font-size: small; white-space: normal; background-color: #ffffff;"><span style="font-size: 12pt;">We are an Equal Opportunity Employer committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under applicable law.</span></p><br/><br/>PandoLogic. Keywords: Accounts Payable or Receivable Specialist, Location: Chino Hills, CA - 91709