Director of Auxiliary and Summer Programs

BASIS Independent Silicon Valley Upper School, a grades 6–12 private school, is seeking qualified candidates for a Director of Auxiliary and Summer Programs for immediate hire!

What We're Looking For

As the Auxiliary Programs Director, you are responsible for managing the operational and programming needs for non-academic school activities including (but not limited to) after-school programs, such as clubs and sports, and summer programs. Additionally, your team, the Auxiliary Programs Department, will support community-spirit building by collaborating on the design and/or execution of student, parent, and faculty/staff events, yearbook production, school photo days/senior portraits, and purchasing spirit gear/uniforms for clubs and teams. In this role, you must comfortably wear many hats and embrace the opportunity to grow and expand your skills in a dynamic, fast-paced, entrepreneurial organization.

Your Primary Responsibilities

• Execute and enhance a comprehensive extra-curricular club, sport, and summer program that excites the community and generates revenue for the school:
• Evaluate the community demands of after school and summer programs
• Research after school and summer programs offered in the community
• Research and select vendors, considering internal faculty/staff as well as external vendors, for summer and after school programs
• Coordinate, market, and manage the after school and summer programs
• Design and maintain seasonal auxiliary course catalogs, including schedules
• Oversee the hiring and management of temporary summer help for on-site summer camps
• Communicate about auxiliary courses and provide weekly updates to families via newsletters and meetings
• Register students for all auxiliary programs
• Purchase equipment for after school and summer programs
• Secure and manage payments for referees and transportation providers for sport games
• Coordinate and procure spirit wear for clubs and uniforms for sports teams, as necessary
• Manage academic and non-academic competitions and bees (i.e. Spelling Bee, Geography Bee, etc.)
• Support yearly drama productions with any contract execution and affiliated payments, register cast and crew to participate, and facilitate ticket sales, as necessary
• Coordinate and manage school photo days, including senior portraits, and facilitate photo orders
• Support the operational aspects of field trip planning including logistics and safety, as necessary
• Develop and sell the yearbook by working with faculty, administrators, and students
• Initiate and/or support with internal student and faculty events -- ensure proper execution and be on-site when needed
• Serve as a point of contact and subject matter expert for parents, students, faculty, staff and contractors:
• Handle all communication to school and outside vendors
• Manage external vendor relationships
• Establish/maintain affiliations with sports leagues (attending league meetings, schedule games, and complete any administrative tasks required by the leagues)
• Ongoing communication and collaboration with all departments and teams including Facilities, IT, Front Office, Academics, Student Affairs, and Admissions
• Maintain and accurately record the budget of the auxiliary programs
• Analyze student participation in activities and the financial impact of different activities
• Collect and process school fees
• Assist with building rentals and being on-site when needed

Position Qualifications

• Experience working with the platform Active
• Experience with academic competitions such as USABO, AMC, Science Synopsys
• Experience driving and hitting revenue targets
• Possess superb organizational, budgeting, and analytical skills
• Have excellent communication skills
• Have a willingness to work as a team and cross-departmentally
• Have a positive attitude and excitement for auxiliary programming!
• Be detail-oriented
• Have a growth mindset
• Have the ability to multi-task
• Have the ability to give presentations to students/families
• Have experience working with elementary students
• Candidates must have the ability to obtain a fingerprint clearance card.

Additional Qualifications

• Bachelor's degree
• Excellent interpersonal and customer service skills and a collaborative working style
• Ability to look at situations from several points of view and creatively problem-solve on the fly
• Willingness to work evenings and weekends as needed
• Strong work-ethic and desire to help wherever and whenever needed to make the school successful
• Must be a self-starter and a supportive team player
• Excellent communication skills both verbal and written
• Passion for education
• Microsoft Office (Word, PPT, Excel/Excel Manager, Outlook) skills are essential
• Ability to work occasional evenings and weekends
• Experience with sales and team-management preferred

Benefits:

BASIS Independent Schools offers a comprehensive benefits package which includes:

• Competitive salary dependent on education and experience.
• Career growth opportunities focused on continuous learning, mentorship, and professional advancement across our network of schools.
• Retirement options through which eligible participants may receive a 50% Company match for the first 10% of employee earnings deferred.
• Three PPO medical plans to choose from, as well as dental and vision insurance.
• An FSA option that allows for pre-tax dollars to cover medical, dependent care, and transit.
• Student tuition remission for your children to attend our schools.