Executive Assistant

@ Canvas II, LLC.
Canvas II, LLC.canvasii,llc..com

Executive Assistant

Arnold AFB, TN
Posted 1 week ago

About the job

The role supports the squadron's leadership, managing calendars, correspondence, administrative tasks, and coordinating events to ensure smooth operations within a military setting.

Requirements

  • Strong organizational skills
  • Experience managing calendars
  • Excellent communication skills
  • Ability to handle sensitive info

Qualifications

  • High school diploma or GED
  • Previous administrative experience
  • Professional demeanor
  • Ability to multitask

Full job description

  • Manage the Squadron Commander’s and leadership front office calendars, meetings, correspondence, and administrative suspense items.
  • Track squadron taskers, awards, recognition packages, and other time-sensitive actions through completion.
  • Draft, format, review, and route memorandums, reports, briefings, and other official correspondence.
  • Research and gather list of all needed office supplies and coordinate the purchases; coordinate service requests; and maintain accountability for assigned equipment and government property.
  • Maintain office files, records, continuity materials, trackers, and administrative standard operating procedures.
  • Support personnel actions, onboarding, out-processing, training, timekeeping, and other routine administrative requirements, as assigned.
  • Coordinate squadron events, ceremonies, meetings, offsite functions, and visitor support.
  • Lead setup and meeting readiness for project management reviews (PMR) and staff meetings.
  • Serve as a primary administrative liaison with other AEDC organizations (including geographically separated units), installation agencies, mission partners, and squadron personnel.
  • Identify administrative issues, recommend solutions, and ensure actions are completed accurately and on time.
  • Provide front-office customer service by responding to routine inquiries, directing visitors and callers to the appropriate Government point of contact, and maintaining a professional reception area.
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