Office Coordinator

@ Tom James Company

Office Coordinator

Posted 5 months ago

This job is still taking applications, but it's been up a while.

About the job

Tom James Company is a global leader in the fashion industry, seeking a part-time Office Professional to support sales teams, handle orders, shipments, and client services in Madison, WI. Regular onsite attendance required, with benefits including PTO, paid holidays, and a 401(k).

Requirements

Experience with social media
Proficiency in MS Office
Ability to multi-task
Strong organizational skills
Able to lift 20 lbs

Qualifications

Valid Driver’s License
Fast-paced environment experience

Full job description

At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.

We currently have a part-time opening in our Cincinnati, OH office. Our position is for 24hours per week at $19.50 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan. Regular onsite attendance required.

RESPONSIBILITIES

Order Entry

Entering Order Tickets, Customer Order Forms, and customer payments daily

Receiving & Shipping

Unpacking received shipments daily

Prepping and steaming (if necessary) garments for delivery; placing on proper Sales Professionals rack

Processing returns, remakes and alterations

Prepares all clothing for delivery by sales professional

Picks up and delivers client items as needed

Alterations

Entering all alteration instructions into the proprietary system

Delivering/picking up garments to/from outside (contract) tailors

Compiling Alteration Expense Summary for in-house tailors and sending to Accounting

Telephones/E-Mail/Mail

Answering incoming phone calls and giving messages to Sales Professional

Checking store e-mail daily and giving all information to the proper person(s)

Bank Deposits/Errands

Makes follow-up calls to factories, customers, and corporate office

Performing other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Experience with social media platforms for marketing and research purposes

Extensive knowledge of computer, Microsoft Office software and Google Docs

Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines

Strong organizational skills

Ability to bend and lift 20 lbs.

Valid Driver’s License (Exception: larger metropolitan areas)

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