Accountant & Office Supervisor

The Accountant/ Office Supervisor is responsible for overseeing the daily accounting functions of the company, supervising Accounts Receivable and Accounts Payable staff, supporting month-end close activities, and ensuring the accuracy and integrity of financial data. This role serves as a key partner to the President and Fractional Controller and will play an important role in developing a formal credit department, optimizing ERP processes, and supporting the company's continued growth.

The ideal candidate is highly organized, systems-oriented, and comfortable balancing transactional accounting responsibilities with process improvement initiatives.

Accounting & Financial Operations

• Oversee daily accounting operations, including accounts receivable, accounts payable, cash management, and accounting activities.
• Support the Fractional Controller with month-end and year-end close processes.
• Ensure accuracy and completeness of financial records and transactions.
• Assist with audits, financial reporting, and special projects as needed.
• Monitor aging reports and support collections efforts.

Team Leadership

• Supervise and develop a team of two AR/AP personnel.
• Establish priorities, workflows, and performance expectations.
• Provide coaching, training, and support to ensure efficient and accurate processing of transactions.
• Foster accountability and continuous improvement within the accounting team.

Credit & Collections

• Develop and implement a formal credit department and credit approval process.
• Establish customer credit policies and procedures.
• Monitor customer credit exposure and recommend appropriate credit limits.
• Partner with sales and customer service teams to manage credit risk while supporting business growth.
• Oversee collection efforts and account resolution strategies.

Systems & Process Management

• Serve as the primary accounting lead for the company's ERP system, Comet.
• Maintain and optimize accounting workflows between Comet and Sage Intacct.
• Identify opportunities for automation, efficiency improvements, and enhanced reporting capabilities.
• Support system upgrades, implementations, testing, and user training.

Compliance & Administration

• Manage business licenses, permits, and regulatory filings.
• Ensure compliance with state and local business requirements.
• Maintain documentation and internal controls related to accounting operations.
• Support sales tax administration and related compliance activities.

Required

• 5+ years of progressive accounting or bookkeeping experience.
• Prior experience supervising accounting staff.
• Strong understanding of accounts payable, accounts receivable, general ledger, and month-end close processes.
• Experience working within ERP systems and accounting software.
• Proficiency in Microsoft Excel and other business software applications.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication and interpersonal abilities.

Preferred

• Experience with Sage Intacct.
• Experience with Comet ERP or similar distribution/produce industry ERP systems.
• Experience establishing credit policies and managing credit risk.
• Background in food distribution, produce, wholesale, or inventory-based businesses.
• Associate's or Bachelor's degree in Accounting, Finance, or related field.

• Accurate and timely month-end close support.
• Efficient management of AR/AP operations.
• Strong internal controls and accounting processes.
• Successful implementation of credit management procedures.
• Reliable ERP and accounting system performance.
• A well-trained and productive accounting team.

• Medical, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match
• Profit Sharing