Administrative Assistant - Sales

@ Tom James Company
Tom James Companytomjamescompany.com

Administrative Assistant - Sales

Posted 1 week ago

About the job

Tom James Company is a global leader in fashion. The role supports sales, client relations, and marketing. Located in McLean VA, it offers growth, PTO, holidays, and a 401(k). Must be onsite and organized. Experience with social media and office tasks preferred.

Requirements

  • Strong communication skills
  • Proficient in Microsoft Office
  • Social media savvy
  • Organizational skills
  • Customer service skills

Qualifications

  • 2 years office experience preferred
  • Valid Driver’s License required
  • Flexible and multitasking ability
  • Enjoys fast-paced environment
  • Basic accounting skills

Full job description

At Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a full-time opening in our Atlanta, GA office. Our position is for 40 hours per week at $20.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan. 

Regular onsite attendance required. 

Job Responsibilities

Preparing for daily client visits

  • Prepping clothing to be delivered
  • Locating necessary client information (A/R balances, sales sheet)
  • Updating sales materials regarding fabrics/options
  • Coordinating and maintaining all client orders/files
    • Communicating with clients:

  • Setting up appointments
  • Providing status of orders
  • Scheduling deliveries
  • Sending reminders
    • Supporting the sales efforts of the sales professional by:

  • Communicating regularly with the sales professional and other members of the store team
  • Meeting with the sales professional to set goals
  • Managing daily calendar
  • Organizing inventory
  • Pursuing efficiencies for processes and communication
  • Picking up and delivering client items as needed
    • Prospecting new clients using internet and social media applications:

  • Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
  • Entering referrals into proprietary system
  • Sending introductory and promotional messages
  • Creating call lists/hot lists
    • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors

    Maintaining a professional image to interface with corporate clients

    A successful candidate fits the following criteria:

    • Confident, independent worker
    • Strong communication skills (verbal, written, listening)
    • Excellent organizational skills
    • Outstanding time management skills
    • Professional customer service skills
    • Social Media savvy (especially on LinkedIn & Instagram)
    • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
    • Possesses basic accounting skills (such as balancing accounts)
    • Enjoys being flexible and multitasking
    • Motivated to tackle challenges
    • Yearns to work in a fast-paced team environment
    • Able to bend and lift 30 lbs.
    • Valid Driver’s License required
    • Two years office-related experience is preferred.
    • Experience with a sales-oriented environment is a plus!
    Show full description

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