Administrative Travel Assistant

@ Wachter, Inc.

Administrative Travel Assistant

Posted 1 week ago

About the job

Wachter is a family-owned company since 1930, serving commercial clients with electrical, data, and security services. The role supports travel coordination and project tasks, offering long-term employment and benefits in Lowell, AR.

Requirements

Ability to task switch quickly
Proficiency with Microsoft Office
Experience with booking travel (desired)
Good communication skills
Independent and motivated

Qualifications

High school diploma preferred
Reliable and self-motivated
Willing to learn new skills
Good organizational skills

Full job description

Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path!

Wachter is accepting applications for an Administrative Travel Assistant position for the 2nd shift in our Lowell, AR office. Ideal candidates should have the willingness to learn new skills or possess experience in scheduling travel accommodations & monitoring financials. This position provides project management and operational support.

We seek self-motivated and reliable candidates, who can work independently and find solutions to complete the job. Long-term employment with competitive pay and exceptional benefits for qualified candidates. We value relationships and invest in our employees.

What you would be doing:

Requirements:

Candidate must be self-motivated and able to task switch in a fast-paced environment.

Shift Schedule will be 11AM to 9PM Saturday through Tuesday; will have the ability to work remotely on Saturdays & Sundays.
Training is a must for 2 weeks from 8AM to 5PM, Monday through Friday before switching to the hiring schedule.

Proficient with using smartphones, computers, including email, spreadsheets, and Microsoft Office programs: Outlook, Excel, and Word.

Experience desired but not a must in CLC, Hotel Engine, SAP Concur, Best Pass and WEX.

What we need:

Responsibilities:

Coordinate travel accommodations for employees and management by booking flights & hotel rooms.

Confirm reservations and distribute confirmations to the traveler.

Monitor email to answer questions or complete tasks.

Assist technicians by confirming hours and per diem is paid.

Assist technicians by adding labor and per diem when needed.

Assist Project Management with various tasks, including calling sites and confirming permit requirements.

Create and Submit Expense Reports for field technicians.

Create and Submit Expense Reports for Management.

Assist with monthly bills/reports by allocating to job numbers, categories, etc.
Assist with Fleet billing regarding tolls and violations.

Monitor Admin Phone Line.
Assist field techs with Material Purchases.

About:

Wachter is a family-owned company since 1930 and we see each employee as a critical piece of the Wachter Family. With over 900 licenses across the country, Wachter serves commercial and industrial clients with the right technologies needed to keep them successful.

We design, install, and maintain the technologies that keep businesses operating efficiently. Our team of dedicated electricians, engineers, and technicians provides electrical, data, security, communications, and automation services to clients in numerous industries.

We're an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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