Health & Human Svs Assist Fiscal Admin

This is administrative and technical fiscal work planning, directing and overseeing budget development and expenditure control systems, or the administration and processing of federal and state funding resources for children, in an agency providing health and human services. The employee in this class directs a staff responsible for planning and maintaining budgets for grants and contracted services, monitoring expenditures and encumbrances, and analyzing and recording data on financial transactions; or planning and directing the administrative, accounting, and/or invoicing processes required by federal and state agencies for care and services for children using Title IV-E and/or TANF funds. Work involves determining an agency’s obligations for grants and contracted services, and developing contingency plans in light of projected budget­ary surpluses or deficits. Significant aspects of the work include directing the daily budget and/or accounting activities of the office, including developing opera­tional policies and procedures for office and/or contract agency staff, ensur­ing that eligibility determinations and reporting require­ments for funding sources are met, and participating in the preparation of an agency’s budget for the provision of services. Work is performed under the direction of an administrative superior.

CONTACT INFORMATION

The analyst responsible for reviewing applications and additional documentation for this job opportunity is

Bryanna Nagele

City of Philadelphia – Office of Human Resources

1401 JFK Blvd., Room 1530

Philadelphia, PA

Phone:

Fax:

Email:

For all other inquiries please contact Customer Service at or email

ELIGIBLE LIST: CITY-WIDE PROMOTIONAL

Departmental and interdepartmental promotional eligible lists will be established as a result of this examination. An appointment in any department may be made from either one of the above-established promotional lists as deemed appropriate by the appointing authority.

Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.

PREFERENCE FOR PHILADELPHIA RESIDENTS

Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other people receiving an identical test score.

To receive such preference, candidates must respond to the question regarding residence on this application. This response will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.

If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.

PROJECTED EXAM DATE:

If a Computer-Based Written Examination is held:

This examination will be scheduled for the week of 10/05/2026. Please note that this examination date is subject to change.

Candidates will need access to a desktop computer or laptop with a webcam and internet access to take the examination. Candidates will need to be able to operate computerized software proficiently and independently.

If you do not have access to a desktop computer or laptop with a webcam and internet access, or cannot operate computerized software proficiently and independently, please contact the Bryanna Nagele at and alternative arrangements will be made for you to take this examination.

If a Training and Experience Evaluation is held:

TRAINING AND EXPERIENCE EVALUATION

Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination.

Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out of class documentation, etc. and provide a detailed description of your education, experience, and credentials.

An Eligible List will be established the week of 10/26/26. Please note that this date may change.

TEST REVIEW:

If a Computer-Based Written Examination is held:

In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals to the key answers. Call if you wish to schedule a Test Review.

If a Training and Experience Evaluation is held:

In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call if you wish to schedule a test review.

College

The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.

ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within 6 months of the application deadline will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.

1. CIVIL SERVICE STATUS:

Presently employed by the City of Philadelphia with permanent Civil Service status and a Performance Rating of Satisfactory or higher.

AND

2. EDUCATION:

Completion of a bachelor's degree program at an accredited college or university with major course work in accounting, business administration, health administration, public administration, finance or social services.

AND

3. GENERAL EXPERIENCE:

Two years of accounting, administrative, or budgeting experience.

AND

4. SPECIFIC EXPERIENCE:

Three years of supervisory experience which have involved the analysis of budget requirements and expenditures and the preparation of budget requests in a health or human service program area OR developing, coordinating, and monitoring contract activities for a major operating division of a health or social service department.

OR

Three years of supervisory accounting experience directing a high volume of accounting transactions as related to Title IV-E and TANF funding and eligibility determinations, including accounts payable and receivable to third-party agencies for the care and services of children under the jurisdiction of the Department of Human Services for a city-wide accounting operation, with responsibility for coordinating and monitoring workflow to ensure that accounting transactions are accurate and performed in a timely manner.

OR

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources, which has included a bachelor's degree as an educational minimum.

City of Philadelphia c lasses that typically meet the specific experience requirements:

• Accounting Transactions Supervisor (2A08)
• Budget Officer 1 (2C05)
• Health and Human Services Program Budget Supervisor (2C41)
• Contract Coordinator (2F69)

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

NOTE: Selective Factor Certification may be utilized, as needed, to fill specific positions. In accordance with Civil Service Regulation 11.032 - Selective Factor Certification - the appointing authority may request certification of eligible candidates with one or more of the required degrees and/or specific experience to fill specific positions in this class. Certification to fill such positions will be made from the two highest-ranking eligible candidates on the eligible list who possess the specified degree and/or experience.