Administrative Specialist

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.  

 

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.

About This Role

Provides general administrative support to a leader or department.  Exercises discretion and independent judgement in managing flow of work.  Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

Responsibilities 

• Provide a broad range of professional administrative support to leaders, colleagues, and teams with limited supervision.
• Coordinate meetings, conference rooms, catering, visitor processes, presentations, and meeting notes as needed. Manage calendars, receive meeting notices, and proactively resolve scheduling conflicts.
• Facilitate effective communication flow by leveraging knowledge of organizational structures, business processes, and company systems.
• Demonstrate ownership, accountability, adaptability, strong organizational and time management skills, effective prioritization, multitasking ability, planning capability, and proficiency with technology.
• Serve as a problem solver and team resource by troubleshooting issues, answering questions, providing guidance, and acting as a liaison with external vendors and service providers when needed.
• Arrange domestic and international business travel, including flights, rental vehicles, hotels, restaurant reservations, and travel itineraries.
• Drive continuous improvement of work processes and systems. Maintain SharePoint sites and Microsoft Teams content, and serve as a focal point for office technology and equipment.
• Prepare and submit expense reports for self and others. Monitor expenses against budgets, resolve discrepancies, and provide reporting to cost center owners and budget managers.
• Serve as a workgroup safety warden when assigned and communicate safety messages to the team.
• Participate fully in projects and complete assignments independently, producing quality results with minimal direction. Identify opportunities to improve team efficiency, overcome obstacles, initiate activities that support team goals, and maintain productivity during periods of change.
• Build strong working relationships across the organization, understand and address concerns, gather diverse viewpoints, and communicate effectively with varied audiences. Proactively alert stakeholders to potential issues and maintain a positive, supportive workplace presence.
• Understand and contribute to team goals and business objectives while serving as a key departmental contact. Make sound decisions beyond areas of direct expertise, model high standards of professionalism, and motivate and encourage others.
• Work independently with software and business systems, coach others on standard office equipment and software, maintain records in accordance with company guidelines, protect confidential information through proper classification and storage practices, respond to customer, client, and coworker requests, and effectively utilize integrated business and functional systems.

 

Required Qualifications

• Must have a minimum of a high school diploma/GED equivalent.
• A minimum of 2 years of relevant experience.
• A minimum requirement for this U.S. based position is the ability to work legally in the United States.  No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

 

Skills

• Administrative Coordination: Effectively manages calendars, meetings, travel arrangements, expense reporting, visitor processes, and day-to-day administrative activities while ensuring accuracy, efficiency, and attention to detail.
• Organization and Prioritization: Successfully balances multiple priorities, manages competing requests, maintains records and documentation, and delivers quality results through strong planning, time management, and organizational skills.
• Communication: Builds productive working relationships, facilitates effective communication across teams, adapts messaging for different audiences, and serves as a trusted point of contact for internal and external stakeholders.
• Problem Solving: Identifies issues, evaluates solutions, overcomes obstacles, and takes proactive action to improve processes, support team objectives, and drive operational efficiency with minimal supervision.
• Technical Proficiency – Utilizes office technologies, business systems, Microsoft 365 applications, SharePoint, and collaboration tools to manage information, maintain data integrity, protect confidential information, and support business operations. SAP experience would be a plus.

 

Additional Notes

• No relocation assistance is available for this position.

Benefits – What Dow offers you 

We invest in you. 
 

Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.  

Here are just a few highlights of what you would be offered as a Dow employee: 

• Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives. 
• Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it. 
• Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals. 
  • Employee stock purchase programs (availability varies depending on location).
• Student Debt Retirement Savings Match Program (U.S. only).
  • Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building. 
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs. 
• Competitive yearly vacation allowance.
• Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).  
• Paid time off to care for family members who are sick or injured.  
• Paid time off to support volunteering and Employee Resource Group’s (ERG) participation. 
• Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
• On-site fitness facilities to help stay healthy and active (availability varies depending on location).
• Employee discounts for online shopping, cinema tickets, gym memberships and more.
• Additionally, some of our locations might offer:
  • Transportation allowance (availability varies depending on location)
  • Meal subsidiaries/vouchers (availability varies depending on location)
  • Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)

Join our team, we can make a difference together.

About Dow
Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. ​​​​Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.

As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available on www.dow.com.

Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.