Student Employee - HRIS Assistant

Student Employee - HRIS Assistant

Position Summary:

This position will assist the Human Resource Information System Manager in maintaining accurate employee data, generating reports, troubleshooting system issues, and supporting HR process improvements within the Workday platform.

Student Employees are eligible to work on campus in a part time capacity according to Ensign College Student Employment Policy. In addition to fulfilling this purpose, each employee continuously strives to bring about the mission of Ensign College, which is to develop capable and trusted disciples of Jesus Christ.

Hours: 15-19 hours a week during semester.

Tasks, Duties, and Responsibilities:

· Tasks

• Assist with data entry, management, and accuracy in Workday
• Run and distribute payroll reports in Workday
• Create instructional "how-to" documents for Workday tasks
• Write and generate ad-hoc Workday reports
• Troubleshoot basic Workday issues
• Assist in analyzing HR data for trends and improvements

· Duties

• Assist with onboarding activities, such as processing new hire paperwork and providing system access instructions
• Maintain confidentiality of HR records and issues
• Participate in HR training sessions and team meetings

· Responsibilities

• Ensure the accuracy and confidentiality of employee data
• Maintain HR records in compliance with legal and organizational policies
• Collaborate with HR team members on special projects or system enhancements
• Maintain high standards of professionalism and reliability in task completion and attendance

Knowledge, Skills, and Abilities:

· Knowledge

• Basic understanding of HR principles and terminology
• Comfortable with and curious about technology
• Knowledge of Office 365 applications (Outlook, Word, Excel, PowerPoint).

· Skills

• Effective written and verbal communication
• Proficiency in data entry and management
• Basic Excel or spreadsheet skills for data organization and analysis
• Ability to create clear and effective instructional documents, training materials, and professional emails

· Abilities

• Strong attention to detail and accuracy
• Maintain confidentiality while handling sensitive HR information
• Multitask and manage various responsibilities simultaneously
• Problem-solve and seek clarification as needed
• Adapt to changes in technology and processes

Student Employment Requirements 

All student employees accept as conditions of employment that they will: 

• Be currently enrolled as an Ensign College student taking at least 6 credits (3 per block) and in good academic standing. 
• Refrain from behavior or expression that seriously and adversely affects the college mission or The Church of Jesus Christ of Latter-day Saints. 
• Act in accordance with the Church Educational System Honor Code and the Dress and Grooming Principles and Expectations. 
• Comply with all college policies and procedures. 
• Commit to bring about the purposes of Ensign College. 
• Maintain these conditions of employment on an ongoing basis. 

 
Ensign College is an equal opportunity employer and does not unlawfully discriminate in its hiring or employment practices on the basis of race, color, national or ethnic origin, sex (including pregnancy), age, disability, genetic information, or veteran's status. As an educational institution owned and operated by The Church of Jesus Christ of Latter-day Saints, Ensign College gives lawful hiring preference to qualified, faithful members of the Church who are in good standing.