Administrative Assistant, Runner Experience (REx)

@ Brooks Running
Brooks Runningbrooksrunning.com

Administrative Assistant, Runner Experience (REx)

Posted 1 week ago

About the job

Brooks creates gear and experiences inspired by movement. We value collaboration, innovation, and inclusivity, and seek an organized Administrative Assistant to support our Runner Experience team, ensuring smooth operations and team engagement.

Requirements

  • Proficiency in Microsoft Office Suite
  • 3+ years administrative support experience
  • Strong organizational skills
  • Excellent communication skills
  • Ability to multitask and prioritize

Qualifications

  • High school degree or equivalent
  • Detail-oriented and proactive
  • Reliable and discreet
  • Team player with a service mindset
  • Lives Brooks values

Full job description

Who We Are:

At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line. 

Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.

Our brand values help bond us together and drive our success: 

  • Runner First
    • We act in the best interest of the runner
  • Word is Bond
    • We do what we say we’ll do 
  • Champion Heart
    • We give our all in everything we do  
  • There is no “I” in Run 
    • We stay generous with our humanity 
  • Keep Moving 
    • We find ways to move every day, because joy is kinetic!

We welcome everyone from every walk of life looking to inspire others through the power of movement - because we’re all moving towards something. Let’s run there.   


Your Job:

As the Administrative Assistant, Runner Experience at Brooks, you will provide reliable and organized administrative support to department leaders and their teams. You will help keep operations running smoothly by managing schedules, coordinating travel, organizing meetings and events, and supporting day-to-day administrative needs. You are someone who enjoys being the behind-the-scenes organizer, detail-oriented, proactive, and eager to help teams work efficiently and stay connected.

Your Responsibilities:

Administrative & Team Support

  • Manage calendars and schedule meetings for team leaders, anticipating and resolving conflicts as needed.
  • Coordinate domestic and occasional international travel, including flight and hotel bookings, ground transportation, and basic itinerary organization.
  • Prepare and submit expense reports, track departmental budget and purchases, reconcile department credit card transactions, and manage office supply inventory.
  • Maintain team organizational charts, contact lists, and shared files.
  • Support onboarding for new hires by coordinating logistics, equipment setup, and welcome materials.
  • Assist with clerical tasks such as document preparation, formatting, copying, and filing.
    • Meeting & Event Coordination

  • Schedule, organize, and support internal team meetings, workshops, and offsites.
  • Book meeting rooms, order catering, and manage AV or virtual setup (MS Teams/Zoom).
  • Prepare meeting materials, take notes, and track basic action items.
  • Support planning and logistics of key events or gatherings along with vendor management.
  • Assist the leadership team with ideation, organization, and execution of cultural and team building events.
    • Communication & Documentation

  • Draft and edit basic correspondence, team communications, and simple presentations.
  • Maintain and update shared information systems such as MS Teams, SharePoint, and Outlook.
  • Act as a point of contact for internal inquiries, routing information to the appropriate people or departments.
  • Support internal communications that help strengthen team engagement and organization.
    • Operational Support

  • Ensure smooth day-to-day operations by identifying small improvements in processes or tools.
  • Handle confidential information with discretion and professionalism.
  • Provide backup administrative support for other teams or leaders when needed.
  • Perform special projects and additional duties as assigned.

    • Qualifications:

    • High school degree or equivalent
    • 3+ years of experience in administrative support, ideally supporting managers or small teams
    • Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Visio) and collaborations tools such as Teams or SharePoint
    • Strong organizational and time management skills with keen attention to detail
    • Excellent written or verbal communication skills
    • Ability to multitask, prioritize work effectively, and meet deadlines
    • Professionalism, reliability, and discretion when handling sensitive information
    • A collaborative, service-minded approach with a willingness to learn and grow
    • Embraces and lives the Brooks values!

    Compensation: The pay range for this position, based out of the Brooks Seattle HQ, is $31.47 - $47.20 per hour. Base pay offered will vary depending on job-related knowledge, skills, and experience.  

    Other: Brooks is proud to offer a robust benefits package to our employees and their families!

    Benefits- including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.

    Paid Time Off- Brooks offers generous time off including five weeks of paid time off, eleven paid holidays, paid sick and parental leave.

    Bonus-in addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.

    Perks- including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.

    Location- You will spend 4 days per week in our Seattle offices, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.


    At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, the presence of a physical, mental, or sensory disability, marital status, pregnancy (including childbirth and related conditions), caste, citizenship or immigration status, honorably discharged veteran or military status, actual or perceived victims of domestic violence, harassment, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained service animal by a person with a disability, or on any other basis protected by federal, state, or local law, or any other non-merit based factors.

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