Executive Assistant

@ ARC'TERYX

Executive Assistant

Posted 2 days ago

About the job

ARC’TERYX is an outdoor gear company empowering people to live it. The role supports the General Manager of Footwear, coordinating schedules, travel, and team support. On-site in Portland, it offers growth, benefits, and a collaborative environment.

Requirements

3+ years Executive Assistant experience
Proficient in Microsoft Office
Strong time management skills
Ability to manage complex travel
Excellent communication and organization

Qualifications

Bachelor's degree preferred
High emotional intelligence
Discretion and confidentiality
Collaborative and proactive mindset
Passion for outdoor lifestyle

Full job description

Your Opportunity at ARC’TERYX:

As an Executive Assistant, you’re skilled in the art of organization, with a particular knack for scheduling, time and travel management. In this role, you support our General Manager of Footwear, ensuring they and their teams are set up for success through your prompt correspondence and proactive, solution-based approaches. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities.

This role is based out of our Portland office and is expected to be performed on-site.

Meet Your Future Team:

You will be working directly with the General Manager of Footwear, along with the broader Footwear Business Unit based out of our Portland, Oregon office. You will also partner with a team of high-performing Executive Assistants in providing exceptional support to our Executive team across the business.

If you were an Executive Assistant now, here are some of the core activities you would be doing:

Providing exceptional administrative support with scheduling, calendar, deliverable and expense management

Organizing international and domestic travel arrangements

Partnering cross-functionally and with other Executive Assistants to arrange wide scale events, team activities and projects

Overseeing the purchase orders, expenses, payments, vendor and invoice management on behalf of the executive and the team

Developing agendas, meeting minutes, and presentation materials

Drafting email correspondence on behalf of your leader and maintaining an organized inbox

Partnering cross-functionally to proactively plan and schedule future events deliverables and on behalf of your leaders

Ensuring clear communication and alignment across multiple teams and office locations

Providing general administrative support to the broader team Footwear team at our Portland office as required

Here are some of the things you could be working on in the future:

Working towards your own professional development goals based on your areas of interest in the business

Working cross functionally and collaborating to ensure both physical and digital meetings run smoothly

Spearheading the Live It culture by setting up activities and outings for the community

Are you our next Executive Assistant?

You have 3 + years of Executive Assistant experience and you are looking to grow your career as an EA

You’re a whiz with the Microsoft Office suite and have excellent business acumen; comfortable supporting on file building, management and archiving

You know how to prioritize and effectively manage the logistics of an executive’s schedule: pre-reads, agendas and following up on action items are second nature to you

You operate with autonomy, able to confidently assess projects, decisions and are comfortable collaborating with executives and cross-functional team members

You have great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities, project management comes second-nature to you

You have strong emotional intelligence, discretion, and the ability to maintain confidentiality

You are highly collaborative and excited to meet people, build relationships and create partnerships across the organization

You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling

You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business

You are proactive in identifying the root cause of issues, seeking the best (sometimes not the easiest) solutions with an unwavering commitment to do what is right

You remain highly flexible and adaptable when faced with ambiguity

You effectively balance autonomy and collaboration

You inspire breakthrough thinking and continuous improvement

Your passion for your work is paralleled by your passion for getting outside and living it

Compensation:

The salary range for this role is USD$82,000 - USD$108,000

Total Rewards

Most new team members join between the start and midpoint of the range, where you can contribute right away while continuing to grow your craft, your collaborations, and your impact at Arc’teryx. This range reflects market alignment and the scope of the role. Individual pay is determined by your skills, experience, and level of responsibility.

We’re committed to fair, equitable, and competitive pay, reviewed regularly to ensure internal alignment and market relevance. Transparency is part of how we follow through on our commitments and how we honour the value you bring to our team.

In addition to base pay, Arc’teryx supports people through benefits designed to sustain both work and life:

Health & wellbeing - Extended health, dental, and vision coverage, including mental health support, fertility benefits, and a 24/7 Employee Assistance Program (EAP).
Financial wellbeing - Immediately vested 401(k) retirement savings plan matching, eligibility for Arc'teryx Annual Incentive Plan and access to Employee Stock Purchase program (ESPP) where applicable.
Time & Flexibility - Paid time off and No Wasted Day program (dedicated paid days to get outside & explore).
Family support - Parental leave for birthing and on-birthing parents, including an option to ease the transition back to work.
Growth, community & gear- Professional development opportunities, Arc'teryx Academies (outdoor skill-building events), Employee Belonging Councils, and access to employee discounts and Pro Deals (exclusive discounted pricing on gear).

*Eligibility for certain programs may vary by role.

Equal Opportunity

Arc’teryx is committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, and guests, and we do so in a safe space fueled by curiosity and acceptance.

Creating an inclusive workplace is connected to our core value Do Right while also having the added benefit of helping make our business better. We believe inclusion helps us to create a healthier, happier workplace, drive creativity and innovation, and reflect the communities where we operate.

All applicants, employees, and guests can expect equality of opportunity and fair treatment in alignment with our values.

Leave it Better

We believe that the mountains transform us, that how we adventure matters, and that there’s always a better way.

Join us in creating positive change in ourselves, our communities, and the world.

Live it. Get out there - the mountains make us better

Disruptive evolution. In pursuit of better. Always.

Commit. We set bold objectives and see them through.

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