United Flow Technologies is a platform established in July 2021 to invest in the municipal and industrial water and wastewater market. UFT has partnered with market leading businesses to create a national provider of process, pump, automation & control, and other equipment solutions. And we’re just getting started making strategic partnerships to provide clean water across the country!
UFT is seeking a dependable, personable, and highly organized Office Coordinator to serve as the operational backbone of our Dallas headquarters. This role is the first point of contact for visitors and vendors and is responsible for keeping daily office operations running smoothly. The ideal candidate is proactive, detail-oriented, friendly and comfortable wearing many hats in a fast-paced industrial distribution environment.
What you'll do:
Reception & Visitor Services
Greet and welcome all visitors, clients, and vendors in a professional, friendly manner; maintain visitor log and issue badges as requiredCoordinate visitor access with building security and notify employees of guest arrivalsOffice Operations & Administration
Monitor and replenish office supplies, breakroom inventory, manage vendor relationships and purchase ordersCoordinate with building management on facility issues including HVAC, maintenance requests, and access controlSupport onboarding logistics for new hires (workspace setup, access badges, office orientation)Manage conference room calendars and resolve scheduling conflictsAssist executive and operations leadership with travel arrangements, expense reporting, and calendar coordination as neededMaintain and update office procedures documentation and vendor contact listsMail, Shipping & Package Handling
Receive, sort, and distribute all incoming mail, packages, and deliveries; log courier and freight receiptsPrepare and process outgoing shipments, including FedEx, UPS, and freight carriers; track shipments and resolve delivery issuesCatering & Event Coordination
Source, order, and coordinate catering for internal meetings, customer visits, lunch-and-learns, and company eventsSet up and break down meeting rooms, seating arrangements, and refreshmentsMaintain relationships with preferred catering vendors; negotiate pricing and track budgetsAssist with planning and logistics for company events, trade show preparation, and team gatherings
What you bring:
Required
5+ years of experience in an office coordinator, receptionist, or administrative assistant roleProficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams); familiarity with office equipmentExceptional interpersonal and communication skills, both verbal and writtenStrong organizational skills and the ability to manage multiple priorities simultaneouslyProfessional, welcoming demeanor with a service-first mindsetDiscretion and trustworthiness when handling confidential informationPreferred
Experience coordinating events or catering for groups of 10–50+ peopleAssociate’s or Bachelor’s degree in Business Administration or a related field
Work environment & physical requirements:
This is a full-time, on-site position at UFT’s Irving, TX headquartersStandard business hours, Monday–Friday; occasional flexibility required for early meetings or company eventsAbility to sit, stand, and move throughout the office for extended periodsAbility to lift and carry packages up to 30 lbs
Join our team to innovate the future of water and wastewater. You’ll collaborate with coworkers who are the best and the brightest, challenge yourself on exciting work, and help build the best water and wastewater platform company in the U.S.
UFT is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.