Projects Administrator
@ Apache Industrial HoldingsProjects Administrator
About the job
A construction or project management company seeking a Projects Administrator responsible for site onboarding, record keeping, billing support, and coordination to ensure smooth operations and compliance.
Requirements
- 1+ years billing experience
- Proficiency in Microsoft Office
- Strong communication skills
- Administrative experience
- Related industry knowledge
Qualifications
- High school diploma or higher
- Excellent interpersonal skills
- Self-motivated and adaptable
- Proven organizational ability
Full job description
Job Description
Position Title: Projects Administrator
Position Reports To: Projects Administrator Manager
Position Summary
The Project Administrator performs assigned tasks under the direction of the Project Admin Supervisor or Project Administrator Lead, following established procedures and company standards. A Project Administrator develops within the role by increasing proficiency across the responsibilities listed above. As competency grows, the Project Administrator is expected to consistently deliver accurate and timely results.
Essential Functions
Facilitate and coordinate site orientation of new jobsite personnel into company systems, ensuring accurate and timely setup. Prepare, distribute, and collect daily sign-in sheets to maintain accurate attendance records. Reconcile company timesheets with client gate log systems to ensure alignment and accuracy. Enter and maintain data within front-end systems to support billing and payroll processes. Collect, organize, and maintain departmental documentation in accordance with company standards. Communicate with client representatives regarding company cost allocation, as needed. Perform basic procurement support tasks, including gathering delivery tickets and ensuring tickets are given to procurement for reconciling. Other duties as assigned.Education & Experience
- High school diploma or higher
- 1+ years of billing, timekeeping, and administrative experience
- Related industry experience
Knowledge, Skills, and Abilities
- Proficiency with Microsoft Office, particularly Excel.
- Demonstrates excellent written and oral skills
- Excellent interpersonal skills and a proven ability to work well with all levels of management and staff.
- Self-motivated, decisive, with the ability to adapt to change and competing demands.
Work Conditions/Physical Demands
- Remaining stationary or moving across varied conditions, including standing, sitting, walking, and navigating uneven terrain on project sites for prolonged periods.
- Light work that includes moving objects up to 20 pounds.
- Travel may be required