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Office Manager (Part-Time)

Apollo Research

Apollo Researchapolloresearch.com

Office Manager (Part-Time)

Posted 1 week ago

About the job

Apollo Research is a startup focused on AI safety, conducting foundational research and building monitoring tools. The role manages SF office, supports operations, and fosters presence in the Bay Area, with growth opportunities and flexible hours.

Requirements

  • Office management experience
  • Fast-paced environment adaptability
  • Organized and reliable
  • Autonomous and proactive
  • Strong communication skills

Qualifications

  • Experience managing office space
  • Project and event planning skills
  • Experience across cultures
  • Connections in Bay Area tech community
  • Interest in AI safety

Full job description

ABOUT APOLLO RESEARCH

Apollo Research is a mission-driven startup committed to reducing the threats from scheming frontier AI systems. We do fundamental research on the science of scheming, provide advice on the institutional implications of loss of control threats, and build monitoring tools for AI agents. We work with and are trusted by frontier AI labs including OpenAI, Anthropic, Google DeepMind, and more.

THE ROLE

We're looking for a part-time Office Manager to manage our San Francisco office and build out Apollo's Bay Area presence.  This is a great fit for someone who takes pride in well-run spaces, enjoys variety, and wants to grow an operations career in a place where the work genuinely matters.  This role starts part-time, about 10-20 hours a week. As we double in size over the next 12 months and you show your strengths, your responsibilities could increase, with a clear path to a full-time position. 


KEY RESPONSIBILITIES

Office Operations

  • Respond to and resolve requests, from day-to-day queries, to maintenance and repair issues
  • Manage office access for visitors and contractors
  • Lead office improvement projects, from furniture and layout changes to equipment upgrades, to support employee productivity 
  • Coordinate employee onboarding and offboarding for office-based and US-based remote staff, including workspace setup, issuing keys and shipping equipment
  • Procure office supplies and equipment, handle deliveries
    • Vendor & Relationship Management

  • Serve as the first point of contact with property owners, external contractors and vendors
    • Ad-hoc projects

  • Assist with the setup and logistics of networking and publicity events, workshops, and industry socials  

    • REQUIREMENTS

  • Previous experience in office management, operations, or a similar hands-on coordination role 
  • You work well in a fast paced, high velocity environment that orients on execution speed and efficiency.
  • Organized, reliable and effective: you’re able to keep track of many tasks and projects at once, and execute on your commitments 
  • Autonomous and proactive: you’re able to manage projects independently, take initiative to fix problems without being asked, and make decisions under uncertainty
  • The ability to communicate and coordinate with HQ in London who will have an 8 hour time difference. 
  • Strong communication: you represent Apollo well with vendors, are able to summarize a situation accurately, and explain your reasoning clearly
  • Mission-driven: a genuine interest in AI safety and excited to enable the team’s work in reducing risks from scheming AI 
    • STRONG CANDIDATES MAY ALSO HAVE:
  • Experience managing a growing office space in fast-paced environments, ex:high-performing tech startups
  • Project management and events planning experience.
  • Experience working across multiple countries and cultures
  • Familiarity with and connections in the Bay Area AI safety and tech community
    • We want to emphasize that people who feel they don't fulfill all of these characteristics but think they would be a good fit nonetheless are strongly encouraged to apply.

    BENEFITS & LOGISTICS

  • Salary: $35.00 - $45.00 per hour, depending on experience.
  • Hours: Approximately 10-20 hours per week.
  • Benefits: 
  • Flexible work hours and schedule
  • Paid vacation
  • Paid sick leave
  • Lunch, dinner, and snacks provided for all employees on workdays
  • Location: In-person, at our San Francisco office.
  • Work authorization: You must have existing authorization to work in the US; we are unable to sponsor visas for this role.


    • How to apply: Please share your CV and any other relevant work samples or links. We review applications on a rolling basis.

    Equality Statement: Apollo Research is an Equal Opportunity Employer. We value diversity and are committed to providing equal opportunities to all. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.


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