RESPONSIBILITIES

JOB SUMMARY

We are seeking a reliable, detail-oriented Office Support Assistant to provide part-time (30 hours/week) administrative and operational support in a fast-paced office environment. This role is ideal for someone who is highly organized, proactive, and comfortable managing a wide range of responsibilities independently.

In addition to core office support duties, this position will play a key role in coordinating executive leadership travel, supporting internal and external visitors, and ensuring smooth day-to-day office operations.

ESSENTIAL DUTIES

The employee is expected to perform each essential duty to a high standard as expected by the Company.

· Sort and distribute incoming mail, including forwarding checks to the Accounting Department

· Review and route incoming mail such as medical forms, group reservations, HR documents, and other materials to appropriate departments

· Maintain office supplies, including ordering coffee, snacks, and other necessities; clean and maintain the coffee machine

· Schedule maintenance and repairs for office equipment and facilities

· Assist HR and IT with onboarding tasks, including assigning desks and key cards

· Code and process invoices as needed

Office Coordination & Visitor Support

· Facilitate office visits for internal team meetings and external guests

· Coordinate building access for visitors, including managing badges and entry logistics

· Reserve conference rooms and ensure spaces are properly prepared

· Arrange catering or meals (e.g., breakfast/lunch) for meetings and events as needed

Executive & Administrative Support

· Provide scheduling and coordination support for executive leadership travel, including booking and itinerary management

· Assist with other administrative tasks and special projects as assigned

QUALIFICATIONS

• High school diploma or general education degree (GED).
• 1+ years of experience using Microsoft Office apps including Word and Excel.
• 1+ years of experience working in an office environment.
• Strong organizational skills and keen attention to detail.
• Ability to manage multiple tasks and meet deadlines under pressure.
• Ability to communicate effectively and professionally--both verbally and in writing.
• Comfortable working independently with minimal supervision
• On-site role in a professional office setting
• Flexible scheduling within standard business hours
• Collaborative and supportive team culture