Front Desk Receptionist
Skyline Construction
Skyline Constructionskylineconstruction.com
Front Desk Receptionist
Posted 5 months ago
This job is still taking applications, but it's been up a while.
About the job
Skyline Construction, founded in 1996, is a leader in commercial interior construction with offices across CA, WA, and IL. Employee-owned and recognized as a top workplace, it values teamwork and excellence, offering a dynamic environment for our reception staff.
Requirements
- Highly organized and detail-oriented
- Excellent interpersonal skills
- Strong prioritization skills
- Experience in event coordination
- Proficient in Outlook Calendar
Qualifications
- Professional demeanor
- Ability to handle multiple tasks
- Motivated and independent work ethic
- Experience in office management
- Local candidates in Chicago preferred
Full job description
Skyline is Building Better Together
Come join us at Skyline Construction, a leader in commercial interior construction founded in 1996. Today, Skyline operates multiple offices located throughout California, Washington, and Illinois. Skyline is 100% employee-owned, and has been recognized as one of Inc. Magazine’s Best Workplaces for the past 5 years. We believe that we are “building better together.”
What’s in it for you?
As a Front Desk Receptionist, you will serve in the following areas:
- Professionally greet and welcome visitors, clients, and vendors.
- Answer incoming calls, direct them to the appropriate personnel, and accurately record messages.
- Assist in managing the office calendar, scheduling appointments, and coordinating meetings
- Assist with coordination of various company events and oversee on-site and off-site meetings, and catering arrangements.
- Manage and maintain office supply inventory, which includes restocking and placing orders as needed.
- Assist the Office Manager in managing various office vendors, including communication, and invoicing.
- Assist the Office Manager with project-related duties, including project preparation/set-up, close-out and coordination.
- Sort and distribute incoming mail, faxes, and packages and make sure these packages are properly handled upon arrival.
- Keeps front office and all common areas in office [including kitchen and conference rooms] organized and neat at all times
- Prepare outgoing mail, including courier services and certified mail.
- Assist with coordinating office equipment repairs or maintenance as necessary
- Assist President with monitoring/sorting emails, and follow up tasks related to communication and scheduling activities
- Assist President with completing and submitting various reports
- Capable of making travel arrangements and accommodations for the President and various team members within the company, including booking flights, hotels, ground transportation, and managing itineraries.
- Proficient in using Outlook Calendar to calendar meetings and manage multiple calendars simultaneously, including the President's meeting calendar and other team members' schedules.
- Other duties as assigned.
The successful candidate will possess:
- Highly organized, professional, and detail-oriented individual with exceptional attention to accuracy and precision.
- Possesses excellent interpersonal skills and the ability to effectively connect with people from diverse backgrounds.
- Demonstrates strong prioritization skills, enabling efficient handling of multiple tasks and responsibilities.
- Ambitious and committed to continuous learning and personal growth, consistently seeking opportunities to expand knowledge and expertise.
- Inherently motivated and independent, thriving as a self-starter who takes initiative and ownership of projects.
- Maintains a positive and enthusiastic attitude, fostering a collaborative and enjoyable work environment.
- Professional Experience in Event Coordination.
- Local candidates with experience in Chicago are preferred.
Perks and Benefits
- Employee Stock Ownership Plan (ESOP)
- Competitive Medical Insurance
- Dental Insurance
- Vision Insurance
- 401K Plan Matching
- Life Insurance
- Flexible Spending Account (FSA)
- Paid Vacation Leave
- Paid Sick Leave
- Gym Reimbursement Program
- Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)
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